We collect information about you when you provide it to us, when using our website , product or services, and when other sources provide it to us.
The following are the list of ways in which we collect personal information about you :
1. CATEGORIES OF PERSONAL INFORMATION ID LINK COLLECTS AS CONTROLLER
When navigating on our website, we will collect information about you which will help us in providing better services as part of ID Link business functioning. As a Data Controller, ID Link collects such Personal Data from individuals for product demonstrations, marketing purposes or for job vacancies or for other purposes when the individual/ customer business person of contact provides explicit consent.
2. CATEGORIES OF PERSONAL INFORMATION ID LINK COLLECTS AS PROCESSOR
As a Data Processor, ID Link has built-in features on its Platform wherein the Customer can choose to collect the Personal Data of the Attendees who will be attending the events organized by the Customer on our Platform. This collection shall be as per the Customer’s privacy policy. The Customer may collect the following Personal Data
As the purpose for collection of the Personal Data, when Customer is the Data Controller, is defined by the Customer, ID Link merely processes the personal data, it does not control the data or define the purpose of its collection, thus ID Link merely acts on the instructions of the Customer for collection and processing of such Personal Data.
ID Link collects and processes your Personal Data only for the following reasons :
In addition to the above-mentioned purposes, We are also collecting Personal Information to provide you with a secure, smooth, efficient, and customized experience on our platform and services. We process Your Personal Data and non-Personal Data to create, develop, operate, deliver, and improve our platform and services. We will not collect any additional categories of Personal Data or use the Personal Data collected by us for materially different, unrelated, or incompatible purposes without seeking your express consent.
This is a global privacy policy and shall apply wherever you reside. In this section, We describe our legal justifications (commonly referred to as “legal basis”) and purpose(s) for the collecting and processing your Personal Data related to each of our above mentioned main processing activities.
Please note: depending on the country where you reside, the law of your country may not require that we use a specific legal basis to justify collecting and processing your Personal Data, including transfers of your Personal Data outside your country of residence (e.g.: in certain US federal or State laws). If your jurisdiction requires consent to process your Personal Data when you interact with us, we will obtain your consent prior to the collection and processing of such Personal Data.
Below, we explain to you which legal basis and purpose(s) we choose or use when collecting and processing your Personal Data :
To comply with applicable law or data protection laws : Legal obligation In some limited instances, We may have to keep some limited Personal Data about you longer than needed to fulfill the above mentioned purposes such as for tax or accounting purposes.
In certain limited cases, authorized third parties service providers / vendors / sub-processors (“Third Party Service Providers”) outside our organization may access your Personal Data. These may include:
You expressly consent to the disclosure of your Personal Data to the relevant Third Party Service Providers whose services ID Link uses for the following non-exhaustive list of services, such as, marketing, analysis, advertisement, contract management, billing, consent management, data subject rights management, cloud service management.
When engaging Third Party Service Providers, we have entered into agreements with them for the processing of your Personal Data about you so that such processing is carried out in accordance with our instructions, in a confidential, secure, transparent manner, to protect your privacy rights and comply with the Applicable Data Protection Laws.
Please find the list of approved Third Party Service Providers of ID Link on our website here.
Where ID Link processes your Personal Data on the basis of consent, you have the right and may choose to withdraw your consent at any point in time. Kindly notify ID Link of such withdrawal by communicating to us at privacy@idlink.com.In case you do not wish to provide your consent or later withdraw your consent, we request you not to access the website and use our product and/ or services. Additionally we also reserve the right to not provide you any services or information about ID Link. On such instances wherein you have withdrawn your consent, ID Link may delete your information (personal or otherwise) or de-identify it so that it is anonymous and not attributable to you (except to the extent, as detailed in Clause 6 of this privacy policy).Wherever ID Link acts as Data Processor, it merely processes Personal Data under the direction of the Customers and has no direct control or ownership of the Personal Data we collect and process. It is the responsibility of the Customers for complying with any regulations or laws requiring notice, disclosure or obtaining consent prior to transferring the data to ID Link for further processing purposes. If the Customer requests ID Link to delete, rectify or access the Personal Data of an Attendee or seeks cooperation of ID Link to answer the data subject request of an attendee in order to comply with Applicable Data Protection Laws, ID Link will answer such a request within the required time frame under the Applicable Data Protection Laws. Kindly note that ID Link will not process a Data Subject request to change information that may cause the information to be incorrect, fraudulent, misrepresented or violates any law of land or legal statute. In such instances, we will inform the Customer about the legal obligations that prevent us from fulfilling the request.
We implement appropriate technical and organizational controls to protect your Personal Data that we hold to prevent unauthorized processing, loss of data, disclosure, use, alteration, or destruction. Where appropriate, we may use protective techniques such as encryption, pseudonymisation, de-identification and other technologies that can assist us in securing the information about you, including measures to restore access to your information. We also ensure that our Third Party Service Providers comply with reasonable and recognized data privacy, confidentiality, integrity, availability and security requirements. We conduct tests and reviews of our technologies and processes, including a review of our business partners and vendors, so that our security controls remain effective. Also, when not needed anymore, we will further anonymize your Personal Data or delete it when it is no longer needed for the purpose for which We originally collected such Personal Information from you. Where we use third party suppliers to help us with information security measures, they have committed to comply with strict data protection requirements to ensure maximum confidentiality, integrity, and availability of your Personal Data.
When we receive information about you, such as for applying to ID Link or exchanging information with us, we will collect, process and store your Personal Data according to Applicable Data Protection Laws and in accordance with this privacy policy.
When you exchange information with other Third Party Service Providers, you acknowledge that Personal Data about you or other data subjects may leave your country of residence, which may require implementing appropriate/ supplementary or additional safeguards in accordance with Applicable Data Protection Laws.
Kindly note that ID Link will follow appropriate level of protection and deploy all necessary safeguards for data that constitutes Sensitive Personal Data and Personal Data, additionally such transfers, to any countries which do not ensure an adequate level of data protection, ID Link will ensure that the transfer is through one of the following mechanisms:
i) Binding Contractual Rules, or
ii) the Standard Contractual Clauses set forth and approved by the European Commission
In the event that European Union (“EU”) authorities or courts determine that the Privacy Shield is not an appropriate basis for transfers, ID Link and Customer agree to promptly execute an approved EU Standard Contractual Clause to govern such transfers.
Links to other websites
Our service may contain links to other sites that are not operated by Us. If You click on a third-party link, You will be directed to that third party’s site. We strongly advise You to review the privacy policy of every website you visit. We have no control over and assume no responsibility for the content, privacy policy or practices of any third party sites or services.
Children’s Privacy
Our service does not address anyone under the age of 16 (“Children”/ “Child”). We do not knowingly collect Personal Data from anyone under the age of 16 on a voluntary basis. If you are a parent or guardian and you are aware that your Child has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from Children without verification of parental, judicial or guardian’s consent, we will take steps to remove that information from our data servers.
Data breach and incidents
We have procedures and safeguards in place to identify, assess, investigate and report data breaches at the earliest possible time. Our procedures are robust and have been disseminated to our staff who are regularly trained and informed about industry certified best IT security practices. We also ensure the confidentiality, integrity and accessibility of your Personal Data at all times.
Data retention, deletion and return
For individuals who have provided their Personal Data to ID Link on our website, we will keep Personal Data we collect about you for as long as necessary for providing the services and to comply with any legal obligations (e.g.: to comply with applicable legal, tax or accounting requirements and for archiving purposes).
Where we have no legitimate business interest to continue to process your Personal Data or if you ask us for deletion, we will either delete, anonymise it or, if this is not possible (for example, if Personal Data has been stored in secured archives), we will securely store and isolate your information from any further processing until the deletion becomes possible and delete it as soon as technically possible. We will use advanced technology that are certified as best (practices) in the industry or other means to protect your Personal Data and mitigate any risks, such as obfuscation, blanking or encryption.
All Attendee data is deleted as per the terms of the agreement between the customer and ID Link. If the Customer wishes for the Personal Data to be returned, they can do so by contacting us at privacy@idlink.ai
Post expiration of the retention period, all Customer and the Attendee data will be automatically deleted by us from all ID Link database.
As a user of our services and a Customer on our Platform, and depending on your country of residence, you may have the right to exercise your rights and / or file a complaint in front of a competent Data Protection Authority/ Supervisory Authority.
Rights of European Individuals to complain in front of Data Protection Authorities
In the event that any individual located in the EEA countries, UK and Switzerland believes that we have processed information in a manner that is unlawful or breaches your rights or has infringed the “General Data Protection Regulation”, the ICO UK, or the Swiss Federal Data Protection Act, you have the right to complain directly to the competent data protection authority. The list of those authorities can be found on the European Data Protection Board website or here: https://edpb.europa.eu/about-edpb/board/members_en.
We provide easily accessible information via our website or on request. If you have any questions or requests related to data protection, please contact us at the following contact details: